Speaking Engagement/Event Participation Request Form

In our efforts to serve the President effectively, please complete this form as part of any invitation for the President to speak or attend an event (internal and external).

Please note the following:

  • Submission of this form is not confirmation of the President's participation at the requested event.
  • The President's schedule is subject to change at any time. If such a situation arises, a member of the President's staff will contact the initiating individual/department and, if appropriate, suggest an alternate representative.
  • The University mace is only used at specific ceremonies with a formal procession that includes the President.
  • Once your request is received, you will receive a response from the Office of the President within three (3) business days.
  • All photos/videos taken at the event may be requested by the Office of the President.

Event Information

Please follow the protocol below when requesting the President’s presence at any event.

  • The individual/department requesting the event:
    • is responsible for drafting the invitation or providing the external invitation to the Office of the President;
    • is responsible for requesting all audio-visual equipment and other supporting event items (podium, microphone, etc.);
    • must designate a contact person for the Office of the President.
  • If the President is being asked to speak, please provide an explanation of the event and a brief draft of suggested speaking points at the time of the invitation. More detailed talking points should follow at least ten (10) business days before the event.  
  • The President should receive a written briefing at least ten (10) business days prior to the event that includes the event purpose or goal, an event program, and guest list. Upon confirmation of the President’s participation, a blank event briefing document will be sent to the designated contact person.
  • In the event of any changes, please notify the Office of the President immediately.

Please Note: The President's residence occupies a maximum of 100 guests.

Please provide us with an approximate number of:

Please let us know what equipment will be available at the event:

Event Representative